Although over fifty million Americans were working remotely before COVID-19, the shift during the pandemic has been profound. With a good percentage of the country in quarantine, dealing with remote employees’ onboarding is essential for small to mid-sized businesses.
Although the new vaccines will lead to the end of the pandemic, most HR professionals believe remote employment is here to stay. However, business owners do not realize that onboarding remote employees can potentially become a nightmare. Such nightmares tend to arise when companies are not well-versed in HR management, including state and federal requirements. As an Employer of Record, Strategic Contracting Services (SCS) offers a guide to the most common dangers when it comes to onboarding remote employees.
Onboarding Remote Employees Beyond the COVID-19 Pandemic
During COVID-19, many federal and state requirements shifted, particularly when it came to onboarding remote employees. Small to mid-sized companies need an automated and standardized process to onboard remote employees. The goal is to ensure full compliance with federal, state, and local regulations. However, when instituting these new processes in a company, the following three dangers need to be avoided.
Three Dangers in Onboarding Remote Employees to Avoid
- Centralize Federal, State, and Local Tax Regulations
Although remote employment will be part of the new normative, federal, state, and local tax regulations still exist in the dark ages. They require a lot of paperwork that needs to be correct and up to date. To help, HR departments can centralize such paperwork online with a library of standardized forms that are kept updated. It can be done on a company’s intranet or handled by external providers like Strategic Contracting Services. SCS often manages this challenge for our client companies.
- Protecting Remote Employee Data
When onboarding remote employees, sensitive data needs to be shared with an organization. Such personal information is extensive and a favored source for digital criminals. New employees are sharing their entire legal existence with you, including their social security number and often their banking information.
Thus, organizations need to make sure they have conducted a SOC 2 (System and Organization Controls 2) audit report. Such a report attests to the trustworthiness of digital information in an organization. SCS helps clients remove the risks connected to outsourced software solutions that store proprietary data online.
- Centralize Onboarding
Strategic Contracting Services helps ensure the onboarding process is consistent and standardized for each remote employee by centralizing onboarding. Each organization requires a digital and online process for remote employees to follow. SCS will help tailor the process for their client.
By instituting such processes, SCS helps small to mid-sized companies thrive during COVID-19 and beyond the pandemic.