New Hire Onboarding

Strategic Contracting Services (SCS), as the employer of record, manages the entire new hire onboarding process from the collection and filing of paperwork to managing the compliance and regulatory process. We handle all the bureaucracy.

Throughout the employment period of any employee, we collect paperwork and make sure it is securely saved and stored. At the same time, all such records and documents are easily accessible if ever needed.

What is New Hire Onboarding

New hire onboarding is the process of integrating newly hired employees into the organization and providing them with the necessary tools, resources, and information to become productive members of the team.

It encompasses a range of activities, including orientation sessions, completion of paperwork, introduction to company policies and procedures, training on job responsibilities, and introduction to colleagues and key stakeholders.

Effective onboarding goes beyond mere administrative tasks; it focuses on fostering a positive employee experience, building engagement, and aligning new hires with the company's culture and values. By investing in comprehensive onboarding processes, organizations can accelerate the integration of new employees, enhance retention rates, and ultimately, drive organizational success.

What SCS does as an Employer of Record

Strategic Contracting Services knows from experience that a majority of the process of new hire onboarding happens before the first day on the job.

For example, if the paperwork is done in advance, it allows a new hire’s first day to be focused on their actual job.

Such paperwork can include the following:

W-4 federal withholding form detailing the amount of federal taxes to be withheld.
State tax withholding form detailing the amount of state taxes to be withheld.
Form I-9 Employment Eligibility Verification for working in the United States.
Non-disclosure or confidentiality agreement for trade secrets and intellectual property. Such a form often depends on the nature of a new hire’s job duties.
A non-compete contract between an employee and employer with which a new hire agrees to not work for a direct competitor for a set period after leaving.
Emergency contact information for a new hire.
Signed acknowledgment of the employee handbook and policies, showing that a new hire fully understands a company’s policies and agrees to abide by them.

Concerning the creation of an employee handbook that conveys policies that reflect the requirements of specific industries, SCS helps client companies develop this material.

Importance of New Hire Onboarding Paperwork

Did you know that improper storage of new hire onboarding paperwork or the casual sharing of employee data places your company in legal peril? It does not even matter if such a mistake was accidental. Moreover, failing to keep complete records for the required period is a problem as well.

Strategic Contracting Services keeps client companies in compliance with employee data regulations, avoiding potential regulatory fines and penalties.

The new hire onboarding process is too often ignored. A casual approach can lead to negative consequences for both a new employee and the company. According to "Psychology Today", 30% of new hires leave a job within the first 90 days. To avoid such attrition, an Employer of Record removes any approaches to onboarding that are haphazard and disorganized.

Why have an EOR handle New Hire Onboarding?

Employer of Record (EOR) services are well-equipped to handle new hire onboarding due to their expertise in navigating the complexities of employment regulations, compliance requirements, and administrative tasks. By entrusting new hire onboarding to an EOR, businesses can ensure a seamless and efficient process for integrating employees into the organization.

EORs have established procedures and resources in place to manage paperwork, conduct orientations, and provide necessary training, allowing companies to focus on core business activities. Additionally, EORs can tailor the onboarding experience to align with the company's culture and values, fostering a positive first impression and setting the stage for long-term employee engagement and retention.

With specialized knowledge and dedicated support, EORs can streamline the onboarding process, mitigate compliance risks, and ultimately, contribute to the overall success of the organization.

Hiring Employees for your Small Business

As an Employer of Record professional, hiring employees for a small business involves careful consideration of their unique needs, ensuring compliance, and fostering growth.

SCS institutes a formal onboarding program that dots the external regulatory i’s and crosses the internal integrative t’s. For example, the Internal Revenue Service requires numerous records to be secured for each new hire. Thus, we make sure that everything is already in place upon the point of hire. Such an organized approach to new hire onboarding often is the difference between unnecessary employee turnover and long-term organizational stability.

According to the Society for Human Resource Management (SHRM), “Organizations that engage in formal onboarding by implementing step-by-step programs for new employees to teach them what their roles are, what the norms of the company are, and how they are to behave are more effective than those that do not.”

Following the lead of SHRM, Strategic Contracting Services embraces this step-by-step approach to new hire onboarding.