New Hire Onboarding

Strategic Contracting Services (SCS), as the employer of record, manages the entire new hire onboarding process from the collection and filing of paperwork to managing the compliance and regulatory process. We handle all the bureaucracy.

Throughout the employment period of any employee, we collect paperwork and make sure it is securely saved and stored. At the same time, all such records and documents are easily accessible if ever needed.

Importance of New Hire Onboarding Paperwork

Did you know that improper storage of new hire onboarding paperwork or the casual sharing of employee data places your company in legal peril? It does not even matter if such a mistake was accidental. Moreover, failing to keep complete records for the required period is a problem as well.

Strategic Contracting Services keeps client companies in compliance with employee data regulations, avoiding potential regulatory fines and penalties.

The new hire onboarding process is too often ignored. A casual approach can lead to negative consequences for both a new employee and the company. According to "Psychology Today",  30% of new hires leave a job within the first 90 days. To avoid such attrition, an Employer of Record removes any approaches to onboarding that are haphazard and disorganized.

An Organized Program for New Hire Onboarding

As an employer of record, SCS institutes a formal onboarding program that dots the external regulatory i’s and crosses the internal integrative t’s. For example, the Internal Revenue Service requires numerous records to be secured for each new hire. Thus, we make sure that everything is already in place upon the point of hire. Such an organized approach to new hire onboarding often is the difference between unnecessary employee turnover and long-term organizational stability.

According to the Society for Human Resource Management (SHRM), “Organizations that engage in formal onboarding by implementing step-by-step programs for new employees to teach them what their roles are, what the norms of the company are, and how they are to behave are more effective than those that do not.”

Following the lead of SHRM, Strategic Contracting Services embraces this step-by-step approach to new hire onboarding.

Hiring a New Employee = Filling Out Advanced Paperwork

Strategic Contracting Services knows from experience that a majority of the process of new hire onboarding happens before the first day on the job.

For example, if the paperwork is done in advance, it allows a new hire’s first day to be focused on their actual job.

Such paperwork can include the following:

  • W-4 federal withholding form detailing the amount of federal taxes to be withheld.
  • State tax withholding form detailing the amount of state taxes to be withheld.
  • Form I-9 Employment Eligibility Verification for working in the United States.
  • Non-disclosure or confidentiality agreement for trade secrets and intellectual property. Such a form often depends on the nature of a new hire’s job duties.
  • A non-compete contract between an employee and employer with which a new hire agrees to not work for a direct competitor for a set period after leaving.
  • Emergency contact information for a new hire.
  • Signed acknowledgment of the employee handbook and policies, showing that a new hire fully understands a company’s policies and agrees to abide by them.

Concerning the creation of an employee handbook that conveys policies that reflect the requirements of specific industries, SCS helps client companies develop this material.

New Hire Onboarding is Just the Beginning

As you will see, when you work with an Employer of Record, new hire onboarding is just the beginning. Strategic Contracting Services supports the needs of your company's employees, from basic training programs to benefits administration.

We are there on day one. We are accessible on day two and beyond. As an employer of record, we are at the service of your company and your employees.

If you're interested in our services use our Get Started Today page to arrange a consultation.